NY Statement of Transaction (DTF-802): Step-by-Step Instructions & PDF Download

Are you planning to sell or transfer motor vehicle ownership in New York State? If so, it’s important to know the necessary tax obligations associated with the transaction. One crucial aspect is completing the Statement of Transaction (DTF-802), which significantly determines the sales or use tax liability. This guide will walk you through the step-by-step process of completing DMV form DTF-802, ensuring a smooth and compliant transaction.

Who needs to complete the Statement of Transaction (DTF-802)?

This New York DMV form must be completed when sales tax is not collected at the time of purchase or if the vehicle was received as a gift. A private sale may be an example of a vehicle transaction where sales tax is not collected at the time of purchase, although this is not the only possibility. If you purchased a vehicle or were gifted in New York and did not pay sales tax on the vehicle, you’ll likely need to complete the Statement of Transaction (DTF-802). 

Step 1: Gather the Required Information

Before you start filling out the form, ensure you have all the necessary information. To complete DMV form DTF-802, you will need:

• The vehicle’s identification number (VIN)
• The year, make, and model of the vehicle
• The date of the sale or transfer
• The purchase price or fair market value of the vehicle
• The buyer’s name and address
• Your own name and address as the seller
• Bill of sale (unless completing section 6)

Step 2: Download the Statement of Transaction (DTF-802)

Once you have gathered the required information, locate a copy of form DTF-802. You can obtain this form from the official website of the New York State Department of Taxation and Finance, visit your local DMV branch, or click this link HERE to download the form. Complete each section of the form as follows:

Section 1: Provide Vehicle Information

Start by entering the vehicle’s identification number (VIN), year, make, and model in the appropriate fields on the form. This information helps identify the specific vehicle involved in the transaction. If the vehicle is an ATV or snowmobile, ensure the storage and delivery locations are recorded in this section. 

Section 2: Provide New Owner Information

Enter the buyer’s name, address, and contact details accurately under New Owner Information. Double-check this information to avoid any potential errors.

Section 3: Provide Previous Owner Information

Enter the seller’s name, address, and contact details as the seller in the designated fields. Ensure that this information is accurate and up to date.

Section 4: Provide Transaction Information

In this section, select the type of transaction that resulted in possession of the vehicle. If you’ve been gifted the vehicle or purchased it from a private party, select the box that best represents the situation. If you have a relation to the seller, select the appropriate box next to the transaction date.

Section 5: Provide Purchase Information

In this section, you must provide the vehicle’s purchase price or fair market value. This value will be used to determine the applicable sales or use tax. Be sure to provide an accurate and honest assessment of the value. Ensure that you have the most current valuation of your vehicle, whether that’s done through an appraisal or using the NADA valuation resources. Check with your DMV for the specific type of valuation to provide for this form. 

Purchaser certification

Review the form to ensure accuracy once you have completed all the necessary fields. Sign and date the form in the respective spaces provided. If there are any stray markings or damages to this form, it will not be accepted. Fraudulent submission of this document with intent to evade tax is a misdemeanor punishable by a fine of up to $10,000 for an individual and $20,000 for a corporation. 

Section 6: Affidavit of Sale (if applicable)

If any of these situations apply, the seller or donor must complete section 6:

• The vehicle is a gift to a person other than an immediate family member (spouse, parent, child, stepparent, or stepchild)
• The vehicle is sold at below fair market value to a person other than an immediate family member
• The vehicle is a trailer, ATV, boat, or snowmobile and is a gift
• The vehicle is a trailer, ATV, boat, boat/trailer combination, or snowmobile and is sold below fair market value

Step 3: Submit the Completed Form

After completing and reviewing form DTF-802, make a copy for your records. Submit this form and any other accompanying forms (title application, etc.) to your nearest New York DMV location to record the transaction and pay sales tax on your vehicle.

Completing New York State DMV form DTF-802 is an important step when selling or transferring motor vehicle ownership in the state. By following this step-by-step guide, you can ensure that you provide all the necessary information accurately and meet your tax obligations. Remember to stay informed about any updates or changes to the form by referring to the official resources provided by the New York State Department of Taxation and Finance.

Download NY Statement of Transaction (DTF-802) PDF:

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